[5203] Assistant (Resource and Portfolio Management)

Start date: August 2025
Clearance: NATO Secret
Location: Mons, Belgium

Requirements

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline with 3 years post-related experience or a secondary educational qualification with 5 years post-related experience
• Experience in financial management within a customer-funding environment;
• Experience in planning, preparation and production of budget submissions;
• Experience in budget execution and resource management;
• Experience in preparing, conducting and reporting using statistical sampling methods;
• Knowledge and experience in enterprise resource planning systems, project management processes, procedures and tools;
• Ability to interpret financial data and allocate budgets;
• Experience using ServiceNow;
• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization, including ACO and ACT;
• Formal project management certification (PRINCE2, PMBOK);
• ITIL Foundation certification.


Duties and Role:

• Provides administrative services to project boards, project assurance teams and quality review meetings.
• Uses recommended portfolio, programme and project control solutions for planning, scheduling and tracking.
• Sets up project files, compiles and distributes reports.
• Provides guidance on project management software, procedures, processes, tools and techniques.
Resourcing
• Supports managers and teams in resourcing and recruitment activities.
• Uses recommended tools for planning, scheduling and tracking resourcing activity.
• Provides guidance on resource management and recruitment software, procedures, processes, tools and techniques.
Business administration
• Provides administrative support function to teams and meetings.
• Takes an active part in team meetings.
• Sets up files, software systems, onboarding new starters, compiles and distributes reports.
• Provides guidance on administration software, procedures, processes, tools and techniques.
• Explains the functions and features of budgeting tools. Implements the organization's budget cycle and process.
• Participates in developing and monitoring a budget for a specific work group or department.
• Assists in the collection and preparation of required budget information.
• Detects and interprets budget variances and overruns.
• Studies and evaluates the audit trails of various operational processes.
• Participates in the testing, review and analysis of existing internal controls.
• Applies new technology-based solutions to specific internal control processes.
• Completes, files and maintains forms used for internal control documentation.
• Makes recommendations for the enhancement of certain internal controls.